What is Canvas Archiving?

What Is Canvas Archiving?

Canvas Archiving powered by K16 Solutions is a solution that allows Canvas customers to archive course content and student data on an archiving platform that remains fully integrated with their existing Canvas environment. Whether it’s legacy LMS data or existing Canvas data, institutions can back up, access, and retrieve content anytime.

Reduce your institution’s risk of security breaches or compliance issues around aging student data.

What are the benefits of Canvas Archiving?

  • Backing up data
  • Controlling user access
  • Maintaining a cleaner Canvas
  • Archiving content on a Canvas-integrated platform

Why should I use Canvas Archiving?

Data retention and compliance: Canvas Archiving ensures that educational institutions can maintain compliance with data retention policies and regulations. This is particularly important for institutions that are subject to legal requirements regarding data preservation, such as FERPA in the United States.

Accreditation and audits: Educational institutions need to maintain comprehensive learning records for accreditation purposes. Canvas Archiving simplifies the process, making it easier for institutions to provide necessary documentation and comply with accreditation requirements.

Provide faculty & staff with a cleaner Canvas experience: Cleaning up the Canvas environment improves the overall efficiency and useability of the platform for all users. Batch processing, reporting, and search performance can be significantly improved.

Control user access: As an administrative tool, Canvas Archiving allows institutions to control and limit user access to critical student data.

Seminole State Community College archives 40,000 courses in record time

When should I use Canvas Archiving?

After migrating to CanvasOnce you’re on Canvas
Retain your legacy LMS  student data after migratingReduce clutter and maintain a cleaner Canvas
Eliminate need to pay your legacy LMS provider to store your archived dataControl user access, manage your data privacy, data retention, data sharing, and data access policies
Archived legacy LMS content and data are integrated with CanvasArchived content and data remains integrated with Canvas LMS
So you don’t have to use cold storage where data remains fragmented and difficult to accessSo you don’t have to use cold storage where data remains fragmented and difficult to access
Back up student data and remain compliant with data privacy policies such as FERPA, GDPR, and PIBack up student data and remain compliant with data privacy policies such as FERPA, GDPR, and PI

What makes Canvas Archiving different than other options like cold storage?

Canvas Archiving is a more robust solution because it:

Integrates with Canvas: Full integration with Canvas means you never have to rely on disparate options like cold storage to back up your data.

Provides Active Archiving: Content and data can easily move back and forth between Canvas Archiving and Canvas LMS with a push of a button.

Retains Data and Content: Retained student data and content for easy review or export. Institutions can maintain compliance with data retention policies and regulations.

Ensures availability of content: Access to archived content whenever you want–yet secure.

What content types get archived?

archive historical student data

Retained student data and content for review, export, or reporting:

  • enrollment info
  • submissions
  • discussions
  • replies
  • attachments
  • assignments
  • quizzes
  • gradebook
  • feedback

What customers have to say

“The content can easily move from the Archiving platform back to Canvas LMS. We don’t have to download a cartridge and clean it up later on. Instead, we simply find the course, click a button, and it goes from the Archiving platform right over to Canvas.”

ABE HEDTKE
DIRECTOR OF INSTRUCTIONAL TECHNOLOGY AT SAINT MARY’S UNIVERSITY OF MINNESOTA 

“We needed a way to back up and secure our course content and data–and that’s what we got. With Canvas Archiving powered by K16 Solutions, we can secure our student data, stay compliant, and remain in good standing for accreditation purposes.”

SAM KELLY
LMS AND SENIOR SYSTEMS ADMINISTRATOR AT SEMINOLE STATE COLLEGE OF FLORIDA

Archive historical LMS student data

See firsthand how easy it is to back up, access, and retrieve historical LMS student data in the Canvas Archiving platform. Schedule a free demo to determine if this solution is right for your institution.